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Case
Management

The full picture. Audited, documented, proven.

Build stronger cases with speed and confidence.

Capture, organise, and connect evidence in one place. Link people, statements, timelines, actions, media, and incidents into a single case file. Review it, analyse it, and share it — the moment it matters.

Incident Evidence & Investigations

Trusted by teams who demand clarity, not guesswork.

22 Bishopsgate
The Crown Estate
Kingfisher Group
ISS & City of London Corporation
Amazon Studios
NEXT
Virgin Money
The City of London Police
Allied Universal
JLL
B&Q
Knight Frank
Graff Diamonds

Zinc Systems

Resolve the cases that matter, faster.

Incident Management

Effortless capture
Log evidence in seconds, straight from the scene.

Evidence & Investigations

Faster Resolution
Structured investigations close cases quicker.

Evidence & Investigations

Connected dots
Link offenders, witnesses, victims, and data in one narrative.

Evidence & Investigations

Complete visibility
Build audit-ready case files. No blind spots.

Key case management features

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A complete framework for case resolution.

Strengthen investigations with structured evidence management. Stay accurate. Stay compliant.

  • Assign cases and track ownership end-to-end.
  • Centralise evidence, media, and documentation in one place.
  • Map incidents across locations for spatial analysis.
  • Log suspects, victims, witnesses, and all involved parties.
  • Record financial losses and operational impact.
  • Enforce structured approvals and manager sign-off.
  • Export branded investigation packs for leadership, insurers, or police

A clear record of who's involved, and who's a risk.

Track repeat offenders, link incidents, and build the intelligence that protects your sites and staff.

  • Record personal details, physical characteristics, and identification.
  • Attach photos, CCTV footage, and supporting evidence.
  • Link individuals across multiple incidents and locations.
  • Monitor repeat offenders and escalating frequency.
  • Manage banning registers with full case evidence attached.
  • Map organised crime group connections and networks.
  • Control profile access by team, region, or external partner.

Reliable accounts, captured correctly.

Record witness statements that hold up, from investigation through to case resolution.

  • Log witness details, role and contact information.
  • Capture MG11 statements, anonymous tips, and internal reports.
  • Record statements written or via voice-to-text on site.
  • Upload signed statements, media, and supporting documents.
  • Track follow-up actions and all communication history.
  • Control access rights for confidentiality and compliance.

Record every detail. Handle every case with care.

Capture injuries, impact and welfare needs - accurately and compliantly.

  • Log victim profiles with incident context and contact details.
  • Record physical and psychological injuries in full.
  • Add medical updates to track recovery over time.
  • Attach injury reports, images, and supporting documents.
  • Task welfare checks and follow-up support.
  • Note time off work, compensation status, and recovery progress.

Know what’s involved. Track it to resolution.

Log every vehicle and asset linked to a case, and follow it through.

  • Record vehicle registration (partial or full), type, and owner.
  • Log asset descriptions, serial numbers, and estimated value.
  • Link vehicles and assets directly to incidents and sites.
  • Upload damage reports, images, and documentation.
  • Flag stolen or missing items with priority alerts.
  • Track recovery progress through to resolution.

Quantify the impact. Build the case for recovery.

Track every loss - direct, indirect, and product-specific - with precision.

  • Log theft, damage, downtime, and recovered value.
  • Record product losses by category, brand, code, and quantity.
  • Calculate total financial impact from item-level data.
  • Capture indirect losses: lost sales, productivity, and reputation.
  • Upload receipts, repair estimates, and stock reports.
  • Track recovery from insurers, civil claims, or offenders.
  • Generate cost summaries for finance, budgeting and reporting.

Surface the patterns your team can't see manually.

Turn case data into actionable intelligence, before the next incident happens.

  • Compare incidents across time, location, and type to spot trends.
  • Connect related cases automatically,  using AI and predictive modelling.
  • Visualise hotspots with interactive maps and risk overlays.
  • Identify peak risk windows using smart time-based matrices.
  • Trace incident sequences across multiple sites and timelines.
  • Detect high-risk movement corridors and geographic clusters.
  • Map offender networks and organised crime group connections.

Zinc Systems

Is your evidence working as hard as you are?

Zinc Systems

Built for collaborative investigations.

Tackle any investigation, end-to-end – from organised theft and internal incidents to external threats.

  • Launch investigations instantly
    Turn incidents or intel into a structured investigation in seconds
  • Collaborate across teams
    Add FM, H&S, AP, LP, or HR to a case, with controlled access.
  • Assign, track, deliver
    Keep momentum with actions, deadlines, and updates all in one place.
  • Centralise your case file
    Manage evidence, reports, photos, and files – always audit-ready.

 

Zinc Systems
Incident Management

Connected to the rest of your operation.

A case rarely sits in isolation. Zinc pulls data from across your platform into one dashboard, so your team sees the full picture without switching systems.

  • Incident Management:
    Every incident report feeds straight into a case, so patterns are visible from the first report, not just the tenth.
  • Threat Intelligence:
    Layer local risk data over your case history, to see whether a pattern is a one-off or a trend.
  • Mass Notification:
    Alert the right stores and teams about an active offender or emerging threat, straight from the system.
  • Data Analysis & AI:
    AI-assisted pattern analysis surfaces links between cases automatically – same offender, same address, same MO.
Zinc Systems

Our impact in numbers

93% Reduction in OCG-linked incidents

64% Reduction in both potential & actual loss

91% Incident quality control achieved

80% Faster case preparation

60sOffending patterns identified

<5MinsTo create a Police Ready Pack

Zinc Systems

Case studies

Next
22 Bishopsgate, London - Protected by Zinc
Media City, Salford UK
Paddington Square, London - Protected By Zinc
The City of London
Graff Diamonds
Culver Studios, California
Virgin Money - protected by Zinc
Victoria Secrets - VS&Co

Before Zinc, our team was spread across multiple systems, building evidence packs by hand and chasing information across folders. Now everything is in one place. Cases are complete, visible, and ready for action, and a fully linked Police Ready Pack can be created in under five minutes.

We've cut case preparation time by up to 80%. The platform surfaces offending patterns in minutes, which means our deployments are targeted and intelligence-led rather than reactive. It's fundamentally changed what our team can do.

Read more

The case management module has completely changed how we collate and manage crime within our crime centre. The tool has enabled us to identify key risks more quickly and more effectively. Before adopting the case management module, everything was manually input and extracted. This does it all... an absolute gamechanger for us.

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22 Bishopsgate is the tallest skyscraper in the City of London standing at 278 m (912 ft) tall with 62 storeys. It's game-changing workspace occupies a prominent site in the financial district.

As Britain's smartest building, Zinc's platform manages and controls all security, safety and risk events, as well as providing critical alerting to occupiers during fire evacuations.

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MediaCityUK is a 200-acre mixed-use property development on the banks of the Manchester Ship Canal and its principal tenants are media organisations such as ITV, BBC and also the Quayside MediaCityUK shopping centre.

Integrating Zinc into the MediaCity security team, is a significant step forward in safeguarding the vibrant hub where security is paramount in such dynamic environments.

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A super-connected building situated above Paddington Station and is the only station in London with direct access to all mainland stations. The smart mixed-use building is home to major global companies offices, 40 shops and restaurants.

The team use Zinc to report, manage and analyse all critical events and activities, ensuring the highest levels of safety and security.

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The City of London Corporation, officially the municipal governing body of the City of London is the historic centre of London and the location of much of the United Kingdom's financial sector.

Zinc has been rolled out across all property assets to report, investigate and analyse all critical events across the complex property portfolio.

Read more

Graff is a British multinational jeweller with global locations and home to the most fabulous diamonds and jewels in the world.

"We were looking for a global incident and intelligence platform to encompass all our requirements. Zinc allows us to analyse all global threats, which allows us to manage the risks and inform teams of all operational tasks & threats from one very easy to use platform."

Read more

Amazon Studios is an American television and film producer and distributor that is a subsidiary of Amazon. It specialises in developing television series and distributing and producing films in more than 240 countries and territories worldwide.

Zinc was awarded a contract to delivery command, control and communication for all incidents at premier film studios.

Read more

Virgin Money is a financial services company offering retail and business banking and part of the Virgin Group.

"What could have been a daunting and complex mobilisation, turned out to be seamless and enjoyable, we felt engaged every step of the way. SYNAPSE is a game-changing addition to our organisation; we continue to refine the system to our needs and the team have been open to our feedback in this regard. Been a smooth process all the way through." Physical & Personal Security Team

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Victoria's Secret is the world's go-to label for giving women everywhere one-of-a-kind lingerie, sleep, beauty and accessories.

"Implementation of any system is a challenge in any business and aligning all departments and actions was no easy task - but the team at Zinc were on hand literally day & night to ensure we achieved success."

Read more
Zinc Systems

Why Zinc?

Join our growing community of world-leading customers and unlock rapid ROI with Zinc's innovative platform. Easily adaptable to your unique challenges, Zinc empowers your organisation to accelerate success and drive measurable impact.

Why Zinc? Loved by users

Loved by users
Outstanding usability and flexibility, ensuring a positive experience every time.

Why Zinc? World-class support

One unified platform
Expand at your own pace with an industry-leading and award winning modular platform.

Why Zinc? Reliable & secure

Reliable & secure
Highly trusted for reliability and robust security - providing complete peace of mind.

Why Zinc? Agile & Innovative

World-class support
Delivering exceptional rapid support, assistance - ensuring customer satisfaction.

Why Zinc? Join our community

Agile & innovative
Consistently delivering cutting-edge solutions evolving market and customer needs.

  • Tired of missing details in investigations?

  • BOOK DEMO

Case Management Insights

From case admin to crime intelligence: the shift happening in retail security teams.

From case admin to crime intelligence: the shift happening in retail security teams.

There’s a version of a retail crime team that spends most of its time building PowerPoint decks. Not investigating. Not analysing patterns. Not identifying the organised crime groups quietly working their way through a store portfolio. Building slides. Compiling evidence packs by hand. Moving between systems, chasing references, trying to reconstruct a timeline from data […]

What is Security Investigation Software? A Guide for Facilities & Retail Teams

What is Security Investigation Software? A Guide for Facilities & Retail Teams

When a serious incident occurs (a theft, a violent altercation, a data breach with a physical element), the investigation that follows is just as important as the initial response. Yet for many facilities and retail security teams, that investigation still happens across a patchwork of emails, spreadsheets, paper records and shared drives. Security investigation software […]

How Retail Crime Intelligence Platforms Work

How Retail Crime Intelligence Platforms Work

Retail crime is not random. The same offenders, the same organised groups, the same methods, showing up across your estate, your competitors’ estates, and the wider sector. Yet most security and loss prevention operations still respond to incidents one at a time, in isolation, without the data infrastructure to connect the dots. That’s exactly the […]

Security & Crime Intelligence Centres: What It Is and Who Needs It 

Security & Crime Intelligence Centres: What It Is and Who Needs It 

Retail crime is not random. The same offenders, the same organised groups, the same patterns, all showing up across your estate, your competitors’ estates, and the wider sector. Yet most security operations still respond to incidents one at a time, in isolation, without the data infrastructure to connect the dots. That’s the problem crime intelligence […]

From Incident to Evidence: A Practical Guide to Investigation Management

From Incident to Evidence: A Practical Guide to Investigation Management

How to build case files that hold up when it matters most. Good investigators don’t lose cases. Broken processes do. There is a version of this problem that every security and risk professional recognises. An investigation that should have been straightforward – the evidence was there, the people were identified, the timeline was clear – […]

Explore our modules.

Incident Management software

Navigate Crises, Maintain Continuity

Incident
Management

Mass Notification system

Inform Quickly, Protect People

Mass
Notification

Case Management System

Secure Evidence, Connect The Dots

Case Management

Patrol Management system

Secure Operations, Ensure Compliance

Patrol
Management

Audits Checks Inspections

Get Compliance Right, Every time

Audits, Checks & Inspections

Task Management software

Get Things Done, The Right Way

Tasks &
Procedures

Daily Occurrence Book

Stay Agile, Ensure Resilience

Daily Occurrence Book

Keys & Asset Management

Smart tracking, protect assets

Key & Asset Management

Visitor Management

Smart, secure visitor experiences

Visitor Management

Postroom Management

Full traceability, track every parcel

Postroom Management

Threat Intelligence

Seamless, Actionable Intelligence

Threat
Intelligence

Data Analysis Software

Smarter Insights, Stronger Outcomes

Data Analysis & Reporting

Artificial Intelligence

The future, intelligently engineered

Artificial Intelligence

Admin Console

Configure Fast, Adapt Instantly

Administration
Portal

Integrations & APIs

Connect Systems, Scale Smarter

Integrations

Resources: Frequently Asked Questions

Case management software is the tool. Investigation management is the discipline - the processes, evidence standards, and structured workflows that determine whether a case actually holds up when it matters. The two are closely related, but not the same thing, and understanding the distinction is important when evaluating platforms.

For a detailed breakdown of what good investigation management looks like across different contexts - from loss prevention and commercial real estate to insurance case files and critical event investigations - see our complete guide: From Incident to Evidence: A Practical Guide to Investigation Management.

Yes. Case Management pulls data from every module into one shared dashboard, so your incidents, notifications, and threat intelligence sit alongside your case data automatically. It's a single source of truth for your operation, not a live, two-way integration between separate systems.

Yes. We support data migration from other case management systems or spreadsheets as part of onboarding. Our team maps your existing data to Zinc's structure before go-live.

Most customers are up and running within weeks, not months. Configuration is tailored to your workflows, incident types, and approval chains from day one.

Yes. Access is controlled by team, region, or role, so only the right people see a case. External partners, such as police or insurers, can be given controlled access too.

Yes. Teams can collaborate on the same case, with controlled access for each contributor - FM, H&S, AP, LP, or HR.

Yes. Evidence, including photos and statements, can be captured directly from a mobile device on-site and attached to a case immediately.

An MG11 is the formal witness statement format used in the criminal justice system of England and Wales. It records what a witness saw, heard, or experienced, and can be used as evidence in court. Zinc includes a ready-to-use MG11 template on the platform.

A single record of known suspects and offenders helps your team spot repeat behaviour, link cases faster, and respond with the right context. It also keeps evidence organised and defensible, if a case reaches court.

Set clear criteria for what leads to a ban, and document every incident consistently before adding someone to the register. Restrict access to authorised staff, keep it compliant with data protection law, and give people a clear route to appeal.

Yes. Using our APIs, you can export case records to a third-party facial recognition system, or trigger a face-match alert inside Zinc to notify your security team.

You are In safe hands

  • ISO 27001 & Cyber Essentials
  • G-Cloud Government Framework Approved
  • Crown Commercial Service - CCS
  • Google Partner
  • AWS - Amazon Web Services Secure Hosting Infrastructure
  • SIA - Security Industry Authority
  • OWASP - The Open Worldwide Application Security Project
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