Daily Occurrence Book (DOB)

Digitising daily occurrence logs for operational clarity.

Maintain accurate, secure, and accessible logs of daily operations to ensure compliance and accountability.

Chronological logging of all operational entries.
Capture logs, requests, activities and observations.
Seamless digital transition between shifts.
Dynamic linking of entries to related incidents.
Available across devices for real-time access.
Enhances collaboration and information sharing.
Comprehensive audit trails ensure transparency.
Export logs in multiple formats for reporting.

Leading organisations rely on Zinc's trusted platform.

Key benefits
Informed decisions begin with accurate daily occurrence records.

Courts and insurers often assume that if an event isn’t systematically documented, it may not be considered credible, highlighting the importance of accurate and consistent record-keeping. That’s why leading organisations rely on Zinc's trusted DOB platform.

Efficiency
Easy-to-use interface allows quick and accurate logging of activities, reducing manual effort and errors.

Compliance
Ensure accurate documentation to meet legal, insurance, and industry standards, reducing liability.

Accountability
Maintain a clear, auditable record of all daily activities and incidents to ensure transparency and compliance.

Insights
Gain valuable insights from structured logs, improve shift handovers, decision-making, and mitigate risks

Are you ready for a more efficient Daily Occurrence Book?

ENFORCE PROCESS FOR ERROR-PROOF OPERATIONS
Boost efficiency, cut costs, & enhance accessibility.

Record and manage day-to-day operational logs, requests, entries & events
Build digital forms to reduce the need for physical paperwork
Highly customisable workflows to meet specific business requirements
Enhance data accuracy and consistency of data
Capture and process sensitive information
Add electronic signatures to expedite approval processes
Accessible on-the-go with our mobile app
Manage who has access to data and restrict information
Facilitate collaboration among team members
Full audit trail and accountability

Operational reporting & digitalisation of processes

INTUITIVE, POWERFUL, FUTURE-PROOFED
Tracking, updating, managing, and monitoring completion status

Daily occurrence logging
Requests
Records
Activities
Observations
Registers
Asset check-ins/outs
Visitor/staff logs
Bookings
Forms
Work orders
Shift handovers
..and so much more!

A single pane of glass

Access dashboards to making informed decisions
Build custom dashboards to visualise your data
Understand your data with advanced filtering
Comprehensive historical data analysis
Export data and share with stakeholders

AGILE & ADAPTABLE
Our digital forms & operational process platform
has an unrivalled feature set.

Our platform, known for its agility and high configurability, leads in innovation. It seamlessly adapts to your operational processes, providing you with a comprehensive suite of essential tools. Moreover, our dynamic community of customers influence our roadmap guaranteeing that every customer remains at the forefront and is supported.

Workflows
Report a wide range of events, create bespoke event types, forms, questions & end-to-end process flows.

Automation
Automate & orchestrate processes, standard/emergency operating procedures, tasks and notifications.

Data Restrictions
Management and control over user access & permissions defining which user group can use specific features.

Assign
Assignment to individuals and teams based on priority levels to determine the most effective response.

Statuses
Use statuses to manage the stages and processed required of an event to move it from start to finish.

Notifications
Automatic or manually triggered alerts and notifications using a wide range of communication methods.

Comments
Two-way comments and notes capability to log summaries of the essential facts, elements and decisions.

Tasks
Streamline the planning & tracking of tasks to ensure designated actions are completed & deadlines are met.

Media, Files & CCTV
Upload a wide range of files to support an event including media, documents, CCTV of any size from any device.

Evidence
Collate, consolidate, track and manage all evidence centrally ensuring it is handled securely and in a compliant way.

Involved Parties
Capture of suspects, offenders, organised groups, victims, injuries, witnesses, vehicles and emergency services.

Linking
Linking of events and entities together, with configurable link relationships, allowing for a investigations to see the bigger picture.

Responses
Formalised responses, statements, checks, sign-offs, forms and processes can be setup and enforced.

Compliance
Link, schedule or conduct proactive compliance activities, risk assessments, and audits as a response to events

Costs
Log all losses as a consequence of an event - from time-based costs, purchased resources to damages and stock losses.

Translate
Translate content to over 100 languages so wherever your event occurs, it can be accurately recorded and translated instantly.

Audit Timeline
Transparency of all updates, actions and activities conducted on an event, displayed in a clear timeline.

Search
Powerful filtering facility and advanced query builder that allows users to customise search criteria, filter and interrogate data sets

Analysis
Map key metrics and unlimited reporting suites and dashboards using flexible widgets - add lists, counts, graphs & maps.

Share & Export
Share events with team members, export to branded PDFs or interface with 3rd party systems via API endpoints.

MAKING THE COMPLEX SIMPLE
Why Zinc?

Mobilise rapidly and join our community of world-leading customers. Gain clear return on investment and drive success across your organisation by implementing Zinc's innovative platform that can be easily adapted to solve your specific challenges.

Loved by users
Outstanding usability and flexibility, ensuring a positive experience every time.

Agile & innovative
Consistently delivering cutting-edge solutions evolving market and customer needs.

Reliable & secure
Highly trusted for reliability and robust security - providing complete peace of mind.

World-class support
Delivering exceptional rapid support, assistance - ensuring customer satisfaction.

Join our community
Where ideas, collaboration, and shared growth thrive. Connect, learn, and innovate with us.

See it in action.
Request a demo today

Digitalisation of forms and processes is essential across a number of sectors. It provides real-time tools for logging, analysis, communication and enhancing operational continuity, asset protection, and safety for all stakeholders. Scroll through and select your sector of choice to learn more.

22 Bishopsgate, London - Protected by Zinc

Real estate portfolios

CEM is crucial for real estate portfolios because it safeguards assets, reduces liabilities, enhances reputation, ensures compliance and mitigates risks.

Tall buildings / skyscrapers

Where tall buildings define skylines, the significance of CEM cannot be overstated, housing large people populations and ensuring their safety is paramount.

Public premises & events

A CEM is crucial for publicly accessible locations - it helps to safeguard people, enhances reputation and experience, and ensure regulatory compliance.

Security & FM service providers

Within holistic security models, it is critical for Security & FM organisations to have a CEM platform that protects its staff and the vested interests of its clients.

Retail stores & supply chain

A CEM can help resolve the unprecedented challenges within retail, including the rise of violence and crimes that is causing substantial financial strains.

Studios & entertainment

A CEM can support dynamic environments such as film studios, where potential risks, accidents, security threats, and emergencies can be mitigated.

Iconic buildings

A CEM will help protect valuable assets and manage any type of critical event in a building by implementing the highest level of command, control and communication.

Critical national infrastructure

CNI is the lifeline of our nation, underpinning economic prosperity, public safety, and national security – implementing resilient CEM system is of paramount importance.

Emergency responders

First responders require a CEM to effectively respond and manage critical events, such as natural disasters, accidents, and public emergencies.

Digitalise forms & operational processes
Frequently Asked Questions

What does digitalise forms & operational processes mean?

Refers to the conversion of traditional paper-based forms and manual operational workflows into digital formats and automated processes. This involves using technology to streamline, automate, and enhance the efficiency of various business activities. Here are some key components and benefits of this digital transformation: Digital Forms: - Electronic Forms: Converting paper forms into electronic versions that can be filled out on computers, tablets, or smartphones. - Online Submission: Allowing forms to be submitted through online platforms, reducing the need for physical paperwork. Automated Workflows: - Process Automation: Automate manual tasks and workflows, such as automated tasking, notifications and approvals. - Integration: Linking different systems and applications to ensure seamless data flow and process management. Data Management: - Digital Storage: Storing data in digital formats, making it easier to access, manage, and analyse. - Data Analytics: Utilising data analytics tools to gain insights and make informed decisions based on the digital data collected.

What are the main benefits of digitalising forms & operational processes?

In summary, digitalising forms and operational processes is a strategic move towards modernizing business operations, enhancing efficiency, and improving overall performance through the use of digital technologies. Efficiency: - Reduced Manual Work: Automation reduces the need for manual data entry and processing, saving time and minimising errors. - Faster Processing: Digital forms can be processed and shared more quickly than physical documents. Cost Savings: - Lower Operational Costs: Reducing the use of paper, printing, and physical storage can lead to significant cost savings. - Resource Optimisation: Automating processes can optimise the use of human resources, allowing employees to focus on higher-value tasks. Improved Accuracy: - Error Reduction: Automated processes reduce the likelihood of human errors in data entry and processing. - Consistent Data: Digital forms ensure data is captured consistently and accurately. Accessibility: - Remote Access: Digital forms and processes can be accessed from anywhere, enabling remote work and collaboration. - User Convenience: Users can fill out and submit forms online at their convenience, improving the overall user experience. Compliance and Security: - Data Security: Digital processes can include security measures such as encryption and access controls to protect sensitive information. - Regulatory Compliance: Digital records can be more easily managed to ensure compliance with industry regulations and standards.

Existing Customers

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Daily Occurrence Book (DOB)

Digitising daily occurrence logs for operational clarity.

Maintain accurate, secure, and accessible logs of daily operations to ensure compliance and accountability.

Leading organisations rely on Zinc's trusted platform.

Key benefits
Informed decisions begin with accurate daily occurrence records.

Are you ready for a more efficient Daily Occurrence Book?

ENFORCE PROCESS FOR ERROR-PROOF OPERATIONS
Boost efficiency, cut costs, & enhance accessibility.