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Digitalise forms &
operational processes

Digitalise forms and operational processes

In an era of constant change, it’s time to embrace operational digitalisation.

Stay agile, ensure operational resilience

Our platform, ‘SYNAPSE’ creates a paperless environment for your organisation, that enhances operational resilience. It efficiently manages day-to-day logs, requests, activities, asset check-ins/outs, visitor/staff logs and any process you need digitalising. The tool supports digital form creation, eliminating the need for physical paperwork, and allows workflow customisation to meet specific business needs, ensuring data accuracy and consistency while capturing sensitive information securely.

Zinc’s platform streamlines your operations – reducing manual errors, speeding up processes, and enabling instant access to information.

By transitioning to digital workflows, organisations can save time and resources, increase productivity, and maintain a competitive edge. Electronic signature functionality streamlines approvals, while robust access controls ensure data security. Accessible from any device, it enforces process control to minimise errors and facilitates real-time collaboration among team members.

Operational processes digitalised
Zinc Systems

TRUSTED GLOBALLY
Used by world-leading organisations

22 Bishopsgate
Amazon Studios
ISS & City of London Corporation
Graff Diamonds
Kingfisher Group
NEXT
Virgin Money
The Crown Estate
The City of London Police
Allied Universal
JLL
B&Q
Knight Frank

Zinc Systems

UNLOCKING THE POTENTIAL
Our digital form & process automation platform
proactively builds resilience.

For organisations operating in complex environments, who manage people safety, physical security, crisis management, compliance and critical communications and demand the highest levels of control.

Speed

Speed
Accelerates efficiency and accuracy through operational digitalisation.

Resilience

Customisation
Customisation and flexibility to meet specific business requirements.

Control

Collaboration
Facilitate real-time collaboration among team members.

Recovery

Streamline
Free up valuable time for more strategic activities.

Zinc Systems

BEST IN CLASS
Award winning

Security & Fire Excellence Awards Winner

Our innovative solutions set industry standards, earning us accolades and trust worldwide. CXO and boards can be assured they are working with ‘best in class’ technology.

Zinc Systems

ENFORCE PROCESS FOR ERROR-PROOF OPERATIONS
Boost efficiency, cut costs, & enhance accessibility.

  • Record and manage day-to-day operational logs, requests, entries & events
  • Build digital forms to reduce the need for physical paperwork
  • Highly customisable workflows to meet specific business requirements
  • Enhance data accuracy and consistency of data
  • Capture and process sensitive information
  • Add electronic signatures to expedite approval processes
  • Accessible on-the-go with our mobile app
  • Manage who has access to data and restrict information
  • Facilitate collaboration among team members
  • Full audit trail and accountability

Zinc Systems
Operational reporting & digitalisation of processes

INTUITIVE, POWERFUL, FUTURE-PROOFED
Tracking, updating, managing, and monitoring completion status

  • Daily occurrence logging
  • Requests
  • Records
  • Activities
  • Observations
  • Registers
  • Asset check-ins/outs
  • Visitor/staff logs
  • Bookings
  • Forms
  • Work orders
  • Shift handovers
  • ..and so much more!

A single pane of glass

  • Access dashboards to making informed decisions
  • Build custom dashboards to visualise your data
  • Understand your data with advanced filtering
  • Comprehensive historical data analysis
  • Export data and share with stakeholders
Zinc Systems

AGILE & ADAPTABLE
Our digital forms & operational process platform
has an unrivalled feature set.

Our platform, known for its agility and high configurability, leads in innovation. It seamlessly adapts to your operational processes, providing you with a comprehensive suite of essential tools. Moreover, our dynamic community of customers influence our roadmap guaranteeing that every customer remains at the forefront and is supported.

Workflows
Report a wide range of events, create bespoke event types, forms, questions & end-to-end process flows.

Automation
Automate & orchestrate processes, standard/emergency operating procedures, tasks and notifications.

Data Restrictions
Management and control over user access & permissions defining which user group can use specific features.

Assign
Assignment to individuals and teams based on priority levels to determine the most effective response.

Statuses
Use statuses to manage the stages and processed required of an event to move it from start to finish.

Notifications
Automatic or manually triggered alerts and notifications using a wide range of communication methods.

Comments
Two-way comments and notes capability to log summaries of the essential facts, elements and decisions.

Tasks
Streamline the planning & tracking of tasks to ensure designated actions are completed & deadlines are met.

Media, Files & CCTV
Upload a wide range of files to support an event including media, documents, CCTV of any size from any device.

Evidence
Collate, consolidate, track and manage all evidence centrally ensuring it is handled securely and in a compliant way.

Involved Parties
Capture of suspects, offenders, organised groups, victims, injuries, witnesses, vehicles and emergency services.

Linking
Linking of events and entities together, with configurable link relationships, allowing for a investigations to see the bigger picture.

Responses
Formalised responses, statements, checks, sign-offs, forms and processes can be setup and enforced.

Compliance
Link, schedule or conduct proactive compliance activities, risk assessments, and audits as a response to events

Costs
Log all losses as a consequence of an event - from time-based costs, purchased resources to damages and stock losses.

Translate
Translate content to over 100 languages so wherever your event occurs, it can be accurately recorded and translated instantly.

Audit Timeline
Transparency of all updates, actions and activities conducted on an event, displayed in a clear timeline.

Search
Powerful filtering facility and advanced query builder that allows users to customise search criteria, filter and interrogate data sets

Analysis
Map key metrics and unlimited reporting suites and dashboards using flexible widgets - add lists, counts, graphs & maps.

Share & Export
Share events with team members, export to branded PDFs or interface with 3rd party systems via API endpoints.

Zinc Systems

MAKING THE COMPLEX SIMPLE
Why Zinc?

Mobilise rapidly and join our community of world-leading customers. Gain clear return on investment and drive success across your organisation by implementing Zinc's innovative platform that can be easily adapted to solve your specific challenges.

Why Zinc? Loved by users

Loved by users
Outstanding usability and flexibility, ensuring a positive experience every time.

Why Zinc? World-class support

Agile & innovative
Consistently delivering cutting-edge solutions evolving market and customer needs.

Why Zinc? Reliable & secure

Reliable & secure
Highly trusted for reliability and robust security - providing complete peace of mind.

Why Zinc? Agile & Innovative

World-class support
Delivering exceptional rapid support, assistance - ensuring customer satisfaction.

Why Zinc? Join our community

Join our community
Where ideas, collaboration, and shared growth thrive. Connect, learn, and innovate with us.

Zinc Systems

See it in action.
Request a demo today

Digitalisation of forms and processes is essential across a number of sectors. It provides real-time tools for logging, analysis, communication and enhancing operational continuity, asset protection, and safety for all stakeholders. Scroll through and select your sector of choice to learn more.

Media City, Salford UK
22 Bishopsgate, London - Protected by Zinc
Leadenhall Market
ISS Security
Culver Studios, California
Mansion House, London
Critical National Infrastructure
The City of London

CEM is crucial for real estate portfolios because it safeguards assets, reduces liabilities, enhances reputation, ensures compliance and mitigates risks.

Read more

Where tall buildings define skylines, the significance of CEM cannot be overstated, housing large people populations and ensuring their safety is paramount.

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A CEM is crucial for publicly accessible locations - it helps to safeguard people, enhances reputation and experience, and ensure regulatory compliance.

Read more

Within holistic security models, it is critical for Security & FM organisations to have a CEM platform that protects its staff and the vested interests of its clients.

Read more

A CEM can help resolve the unprecedented challenges within retail, including the rise of violence and crimes that is causing substantial financial strains.

Read more

A CEM can support dynamic environments such as film studios, where potential risks, accidents, security threats, and emergencies can be mitigated.

Read more

A CEM will help protect valuable assets and manage any type of critical event in a building by implementing the highest level of command, control and communication.

Read more

CNI is the lifeline of our nation, underpinning economic prosperity, public safety, and national security – implementing resilient CEM system is of paramount importance.

Read more

First responders require a CEM to effectively respond and manage critical events, such as natural disasters, accidents, and public emergencies.

Read more
Zinc Systems
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Digitalise forms & operational processes
Frequently Asked Questions

Refers to the conversion of traditional paper-based forms and manual operational workflows into digital formats and automated processes. This involves using technology to streamline, automate, and enhance the efficiency of various business activities.

Here are some key components and benefits of this digital transformation:

Digital Forms:

- Electronic Forms: Converting paper forms into electronic versions that can be filled out on computers, tablets, or smartphones.
- Online Submission: Allowing forms to be submitted through online platforms, reducing the need for physical paperwork.

Automated Workflows:

- Process Automation: Automate manual tasks and workflows, such as automated tasking, notifications and approvals.
- Integration: Linking different systems and applications to ensure seamless data flow and process management.

Data Management:

- Digital Storage: Storing data in digital formats, making it easier to access, manage, and analyse.
- Data Analytics: Utilising data analytics tools to gain insights and make informed decisions based on the digital data collected.

In summary, digitalising forms and operational processes is a strategic move towards modernizing business operations, enhancing efficiency, and improving overall performance through the use of digital technologies.

Efficiency:

- Reduced Manual Work: Automation reduces the need for manual data entry and processing, saving time and minimising errors.
- Faster Processing: Digital forms can be processed and shared more quickly than physical documents.

Cost Savings:

- Lower Operational Costs: Reducing the use of paper, printing, and physical storage can lead to significant cost savings.
- Resource Optimisation: Automating processes can optimise the use of human resources, allowing employees to focus on higher-value tasks.

Improved Accuracy:

- Error Reduction: Automated processes reduce the likelihood of human errors in data entry and processing.
- Consistent Data: Digital forms ensure data is captured consistently and accurately.

Accessibility:

- Remote Access: Digital forms and processes can be accessed from anywhere, enabling remote work and collaboration.
- User Convenience: Users can fill out and submit forms online at their convenience, improving the overall user experience.

Compliance and Security:

- Data Security: Digital processes can include security measures such as encryption and access controls to protect sensitive information.
- Regulatory Compliance: Digital records can be more easily managed to ensure compliance with industry regulations and standards.

EXPAND YOUR USE
Centralising safety & security in one unified platform

Navigate Crises, Maintain Continuity

Incident Management & Investigations

Inform Quickly, Protect People

Mass Notification & Emergency Communications

Promote Wellness, Prevent Hazards

Workplace Health & Safety Management

Secure Operations, Ensure Compliance

Compliance Activities & Patrol Management

Stay Agile, Ensure Operational Resilience

Digitalise Forms & Operational Processes

Actionable Insight, Seamless Integration

Threat Intelligence & System Integrations

You are In safe hands

  • ISO 27001 & Cyber Essentials
  • G-Cloud Government Framework Approved
  • Crown Commercial Service - CCS
  • Google Partner
  • AWS - Amazon Web Services Secure Hosting Infrastructure
  • SIA - Security Industry Authority
  • OWASP - The Open Worldwide Application Security Project