Capterra and Software Advice
Get a demo Get a demo

Incident Management

Supercharged incident reporting & response

Capture what matters, the moment it happens.

Whatever the incident – Zinc gives your team the speed, structure, and visibility to manage any incident, on any site, at any scale.

Trusted by teams who don’t settle for second best.

22 Bishopsgate
The Crown Estate
Kingfisher Group
ISS & City of London Corporation
Amazon Studios
NEXT
Virgin Money
The City of London Police
Allied Universal
JLL
B&Q
Knight Frank
Graff Diamonds

Zinc Systems

Make under-reporting a thing of the past

Incident Management

Act faster
Log and escalate incidents in seconds, from any device, anywhere.

Incident Management

Full visibility
Centralised oversight of every site, in real time, on one platform.

Incident Management

Always ready
Build resilience with proactive tools that keep your team prepared.

Incident Management

Minimise impact
Reduce disruption with faster response, resolution & recovery.

Key incident management features

loader-icon

Every incident. Every device. Every location.

Zinc captures any incident, anywhere - from a mobile on the shop floor to a desktop in the control room. No incident goes unlogged. No detail gets lost.

  • 100+ pre-configured incident types - Spanning security, crime, health and safety, facilities, alarms, and emergency response - ready to use from day one.
  • Report from any device - Mobile, tablet, or desktop - your team can log incidents from wherever they are, the moment they happen.
  • Offline reporting with smart sync - No signal? No problem. Reports captured offline sync automatically when connectivity is restored.
  • Rich media capture - Attach photos, videos, and documents to any incident record in real time.
  • Voice dictation - Speed up reporting in the field with voice-to-text - no typing required.

Built for how your team actually works.

No two operations are the same. Zinc adapts to your workflows, your terminology, and your reporting standards - not the other way around.

  • Custom incident types and categories - Build your own incident taxonomy to match the language and structure your team already uses.
  • Configurable forms and fields - Add, remove, or reorder fields on any incident form to capture exactly the information your operation requires.
  • Site and location mapping - Define your sites, buildings, and zones so every incident is pinned to the right place.
  • Role-based access - Control who can report, view, manage, and close incidents - at site level or across your entire portfolio.
  • Multi-site and portfolio-wide deployment - Run one consistent platform across dozens of sites, with local configuration where you need it.

 

The right people. Notified instantly. Every time.

Zinc removes the manual steps that slow response down - triggering the right actions automatically the moment an incident is logged.

  • Automated escalation workflows - Define rules that instantly escalate incidents by type, severity, or location - without anyone having to remember to act.
  • Triggered notifications - Email alerts fire automatically to the right people the moment a relevant incident is created or updated.
  • Standard operating procedure enforcement - Attach SOPs and EOPs directly to incident types so your team always follows the right process.
  • Task assignment and tracking - Create and assign follow-up tasks from any incident, with deadlines and ownership tracked to closure.
  • Real-time status updates - Keep every stakeholder informed as an incident progresses - without a single manual update.

 

From first report to final resolution - nothing slips through.

Zinc gives your team a structured framework to investigate incidents properly, manage evidence, and reach a clear resolution every time.

  • Linked case management - Escalate any incident into a full investigation with a single click, retaining the original record.
  • Centralised evidence management - Collate photos, documents, CCTV references, and witness accounts in one secure, auditable case file.
  • People and party logging - Record suspects, victims, witnesses, and involved parties against any case for a complete account.
  • Professional investigation reports - Generate structured, shareable reports in PDF format - ready for legal, HR, or regulatory use.
  • Full audit trail - Every action, update, and decision is logged automatically, supporting governance and accountability.

Turn incident data into decisions that prevent the next one.

Zinc transforms your incident records into operational intelligence - surfacing trends, identifying risks, and giving leadership the visibility to act.

  • Real-time operational dashboards - Monitor live incident activity across every site from a single, configurable view.
  • Trend and pattern analysis - Analyse incidents by type, location, severity, and time period to identify where risk is concentrated.
  • Geospatial hotspot mapping - Visualise where incidents are occurring across your sites to inform security and resource decisions.
  • Scheduled and on-demand reporting - Generate performance reports for shift handovers, management reviews, or regulatory submissions at any time.
  • Portfolio-wide visibility - Benchmark performance across sites, track closure rates, and hold teams accountable - all in one place.

 

Zinc Systems
Zinc Systems

Built for the field

Your team doesn’t sit at a desk. Zinc doesn’t either.

  • Keep teams moving
    Operate seamlessly in the field without delays or downtime.
  • No signal, no problem
    Offline sync keeps reporting running even without connectivity.
  • Fast to log
    Streamlined mobile forms mean incidents are captured in seconds.
  • Evidence from the scene
    Photos, videos, and documents go straight into the incident record.
  • Stay informed on the move
    Push notifications mean your team never misses an update.

Zinc Systems
Incident Management

Incident Management is just the start

Zinc is a connected platform. Every module shares the same data, the same records, and the same real-time picture – making incident management more powerful the more of it you use. No more disconnected systems.

  • Daily Occurrence Book
    Link incidents directly to shift logs, so nothing is siloed between teams or handovers.
  • Mass Notification
    Trigger organisation-wide alerts straight from an incident record, reaching the right people in seconds.
  • Threat Intelligence
    Enrich incident response with live external threat data, so your team always has the full picture.
  • Case Management
    Escalate any incident into a structured investigation without losing context, evidence, or history.
  • Patrol Management, Tasks & Audits
    Deploy follow-up actions, checks, and patrols directly from an incident – closing the loop between reporting and resolution.
Zinc Systems

Our impact in numbers

60% Faster incident response times
Real-time alerts and mobile reporting mean your teams act immediately.

70% Increase in efficiency
Automated workflows eliminate confusion and keep everyone aligned.

55%Boost in operational uptime
Faster resolution reduces downtime and keeps your business running.

60% Increase in closure rates
Centralised data and collaboration drive faster case resolution.

£120K Saved annually per site
Preventing repeat incidents and avoiding fines produces tangible bottom-line savings.

30% Fewer repeat incidents
Structured investigations and automated SOPs address root causes faster.

Zinc Systems

Case studies

22 Bishopsgate, London - Protected by Zinc
Media City, Salford UK
Guildhall Hall
Culver Studios
Mansion House, London
Paddington Square, London - Protected By Zinc
The City of London
Graff Diamonds
Next
Culver Studios, California
Virgin Money - protected by Zinc
Natwest protected by Zinc
Barbican Centre
Victoria Secrets - VS&Co

22 Bishopsgate is the tallest skyscraper in the City of London standing at 278 m (912 ft) tall with 62 storeys. It's game-changing workspace occupies a prominent site in the financial district.

As Britain's smartest building, Zinc's platform manages and controls all security, safety and risk events, as well as providing critical alerting to occupiers during fire evacuations.

Read more

MediaCityUK is a 200-acre mixed-use property development on the banks of the Manchester Ship Canal and its principal tenants are media organisations such as ITV, BBC and also the Quayside MediaCityUK shopping centre.

Integrating Zinc into the MediaCity security team, is a significant step forward in safeguarding the vibrant hub where security is paramount in such dynamic environments.

Read more

The Guildhall is the only surviving secular medieval building dates from 1411 and is the centre of government in the City of London and continues to play host to royal, national and international occasions.

Zinc provides a total incident management solution including an integrated patrol management platform for security personnel.

Read more

Spanning 14 acres, The Culver Studios is a world-class studio campus that is anchored by Amazon Studios as a hub for creating and producing award-winning movies and shows - as it has for more than a 100 years.

Zinc operates across the campus as a command, control and communication platform to improve the management of all events and alarms leveraging AI technology to filter out false positives leaving only true incidents.

Read more

With over 300 stores, B&Q is one of the largest multinational DIY and home improvement companies and have worked closely with Zinc over the last 10 years to evolve how to capture, analyse and report criminal incidents.

"Synapse allows our Crime Centre team to spend their time doing what they do best, engaging with stores, security and law enforcement to ensure we have the best possible chance of a successful prosecution.”

Read more

Mansion House is the official residence of the Lord Mayor of London. It is a Grade I listed building and used for some of the most formal official government functions located across from the Bank of England and the Royal Exchange.

Zinc enhances safety/security operations and during critical incidents supports protecting high-value assets that require special attention.

Read more

A super-connected building situated above Paddington Station and is the only station in London with direct access to all mainland stations. The smart mixed-use building is home to major global companies offices, 40 shops and restaurants.

The team use Zinc to report, manage and analyse all critical events and activities, ensuring the highest levels of safety and security.

Read more

The City of London Corporation, officially the municipal governing body of the City of London is the historic centre of London and the location of much of the United Kingdom's financial sector.

Zinc has been rolled out across all property assets to report, investigate and analyse all critical events across the complex property portfolio.

Read more

Graff is a British multinational jeweller with global locations and home to the most fabulous diamonds and jewels in the world.

"We were looking for a global incident and intelligence platform to encompass all our requirements. Zinc allows us to analyse all global threats, which allows us to manage the risks and inform teams of all operational tasks & threats from one very easy to use platform."

Read more

Next plc is a multinational clothing, footwear and home products retailer with around 500 stores in UK & Eire and 206 franchised stores in 33 countries.

"Our vision… bringing all aspects of our operational company risk under one reporting and management model, applicable anywhere in our business from Store to Distribution Centre to Corporate Office. Having accurate and timely data, with sufficient context, allows myself and other Senior leadership to make sound judgements and risk-led decisions to protect our people, our consumers, and our profit."

Read more

Amazon Studios is an American television and film producer and distributor that is a subsidiary of Amazon. It specialises in developing television series and distributing and producing films in more than 240 countries and territories worldwide.

Zinc was awarded a contract to delivery command, control and communication for all incidents at premier film studios.

Read more

Virgin Money is a financial services company offering retail and business banking and part of the Virgin Group.

"What could have been a daunting and complex mobilisation, turned out to be seamless and enjoyable, we felt engaged every step of the way. SYNAPSE is a game-changing addition to our organisation; we continue to refine the system to our needs and the team have been open to our feedback in this regard. Been a smooth process all the way through." Physical & Personal Security Team

Read more

NatWest Group is a British banking and insurance company. The group operates a wide variety of banking brands offering personal and business banking, private banking, investment banking, insurance and corporate finance.

Synapse has been rolled out across all property assets to conduct security and safety patrols and the reporting of critical events across the complex property portfolio.

Read more

The Barbican Centre is a performing arts centre in the Barbican Estate of the City of London, and the largest of its kind in Europe. The centre hosts music concerts, theatre performances, film screenings and art exhibitions.

Zinc sits centrally managing security and safety operations ensuring a compliance and proactive approach to critical events.

Read more

Victoria's Secret is the world's go-to label for giving women everywhere one-of-a-kind lingerie, sleep, beauty and accessories.

"Implementation of any system is a challenge in any business and aligning all departments and actions was no easy task - but the team at Zinc were on hand literally day & night to ensure we achieved success."

Read more
Zinc Systems

Why Zinc?

World-leading organisations trust Zinc to protect their people, assets, and operations. Here's why.

Why Zinc? Loved by users

Loved by users
Intuitive for frontline staff. Powerful enough for enterprise teams.

Why Zinc? World-class support

Agile & Innovative
Built to evolve. New features ship fast. Your feedback shapes the roadmap.

Why Zinc? Reliable & secure

Reliable & secure
ISO 27001 certified. AWS hosted. Built to meet the highest security standards.

Why Zinc? Agile & Innovative

World-class support
Exceptional support & assistance - from onboarding to ongoing support.

Why Zinc? Join our community

One unified platform
Incident and case management, patrols, DOB, and more - all connected.

  • Ready to take control of every incident?

  • BOOK DEMO

Incident Management Insights

The Digital Daily Occurrence Book: Why Your Security Team Needs One

The Digital Daily Occurrence Book: Why Your Security Team Needs One

A complete guide to security log best practices, shift logging, and what a modern occurrence book should do for your team. In this guide: What the occurrence book is – and what it isn’t Every security team has one. The daily occurrence book, sometimes called an ops log, duty log, or shift log, is the […]

The Ultimate Guide to Mass Notification Systems for Buildings & Facilities

The Ultimate Guide to Mass Notification Systems for Buildings & Facilities

A practical guide for Security, FM, and Property leaders choosing emergency communication technology for their buildings and portfolios. In this guide: Why building communication has changed Ten years ago, emergency communication in buildings meant a Tannoy and a phone tree. It was slow, manual, and relied on individuals remembering what to do under pressure. That […]

The Complete Guide to Incident Management for Security and Facility Teams

The Complete Guide to Incident Management for Security and Facility Teams

Introduction: The cost of getting it wrong Here is a fact worth sitting with: most security and facilities teams are not failing because their people are bad at their jobs. They are failing because the systems around those people were never designed for the environments they now operate in. Fragmented tools. Manual processes. Disconnected data. […]

When Resilience Becomes Real: Moving Beyond Campus Safety Policy

When Resilience Becomes Real: Moving Beyond Campus Safety Policy

Why Martyn’s Law Sits Within a Wider Duty of Care Those working in higher education understand, perhaps better than most, how complex it is to keep a campus community safe. Universities are not buildings, they are living, breathing environments where thousands of people study, work, live and socialise, often around the clock. The responsibility that […]

Martyn’s Law readiness: an operating model for Security & Operations leaders

Martyn’s Law readiness: an operating model for Security & Operations leaders

In this article: Martyn’s Law will introduce a new baseline for protective security and public safety across the UK. For Security and Operations leaders responsible for publicly accessible environments, the challenge isn’t awareness – it’s delivery at scale, with consistent standards, clear accountability, and defensible evidence. This isn’t a document exercise. It’s an operational maturity […]

Beyond Compliance: How the CRE Sector Can Meet Martyn’s Law with Confidence

Beyond Compliance: How the CRE Sector Can Meet Martyn’s Law with Confidence

Executive summary Martyn’s Law introduces a new baseline for public protection across the UK, placing clear and ongoing obligations on organisations responsible for publicly accessible spaces. For the Commercial Real Estate (CRE) sector, this represents a structural change in how security risk, preparedness and governance must be managed and evidenced. Zinc provides a proven, operational […]

Incident Management System Features: What to look for

Incident Management System Features: What to look for

Introduction Most organisations already have some form of incident logging. But logging isn’t the same as managing. And most systems weren’t built for the complexity security and facilities teams face today. The incident management system features your platform includes — or lacks — will determine whether your teams respond with precision or scramble to catch […]

Understanding Martyn’s Law: What It Means for UK Businesses

Understanding Martyn’s Law: What It Means for UK Businesses

This article at a glance: Martyn’s Law, officially the Terrorism (Protection of Premises) Act 2025, introduces new legal duties for UK venues and businesses to assess and mitigate terrorism risks. Over the next two years, operators of publicly accessible sites must prepare to meet proportionate security and preparedness standards, from training and procedures to written […]

How the 3Q’s Drive Incident Reporting to Prevent and Disrupt Crime and Violence

How the 3Q’s Drive Incident Reporting to Prevent and Disrupt Crime and Violence

At the end of 2024, Parliament’s Justice and Home Affairs Committee wrote an open letter to Dame Diana Johnson MP, Minister of State for Policing, Fire and Crime Prevention after its inquiry into shop theft revealed seventeen million annual incidents with few leading to an arrest, and all at a cost to the retail sector […]

Top 20 Causes of Operational Disruption

Top 20 Causes of Operational Disruption

Resilience in the built environment is no longer a nice-to-have – it’s a necessity. From high-rise commercial towers to smart campuses, today’s buildings are complex, interconnected systems that must operate seamlessly to support safety, security, and business continuity. Yet even the most advanced environments are vulnerable to disruption. A sudden power failure, a fire system […]

Case Study – Unitrust Roll Out Zinc Connect

Case Study – Unitrust Roll Out Zinc Connect

We sat down with Jonathan Moore, Director of Operations at Unitrust to talk to him about the roll our of Zinc Connect model across 30+ of his locations. In this interview, Jon shares first-hand insights into the rising demand for higher standards in security management, the challenges facing providers, and how Zinc’s latest product, ‘Connect’, […]

Ensuring tenant safety in a shared commercial building

Ensuring tenant safety in a shared commercial building

In shared commercial buildings, tenant safety is a top priority. These spaces often house multiple businesses, each with unique operational needs and responsibilities. Ensuring safety and business continuity requires a cohesive approach that addresses potential risks and critical incidents. An Incident Management (IM) & Resilience platform is an invaluable tool in achieving this goal, fostering […]

Explore our modules.

Navigate Crises, Maintain Continuity

Incident Management

Mass Notification system

Inform Quickly, Protect People

Mass
Notification

Case Management System

Secure Evidence, Connect The Dots

Case Management

Patrol Management system

Secure Operations, Ensure Compliance

Patrol
Management

Audits Checks Inspections

Get Compliance Right, Every time

Audits, Checks & Inspections

Task Management software

Get Things Done, The Right Way

Tasks &
Procedures

Daily Occurrence Book

Stay Agile, Ensure Resilience

Daily Occurrence Book

Keys & Asset Management

Smart Tracking, Protect Assets

Keys & Asset Management

Visitor Management

Secure, Smart Visitor Experiences

Visitor Management

Postroom Management

Full Traceability, Track Every Parcel

Postroom Management

Threat Intelligence

Seamless, Actionable Intelligence

Threat
Intelligence

Data Analysis Software

Smarter Insights, Stronger Outcomes

Data Analysis & Reporting

Artificial Intelligence

The Future, Intelligently Engineered

Artificial Intelligence

Admin Console

Configure Fast, Adapt Instantly

Administration
Portal

Integrations & APIs

Connect Systems, Scale Smarter

Integrations

Resources: Frequently Asked Questions

It means replacing paper logs, radio calls, and spreadsheets with a connected digital platform. Instead of chasing information across systems, your team logs incidents in real time, triggers automated alerts, and tracks everything to resolution in one place. The result is faster response, better data, and a complete audit trail - without the administrative overhead that manual processes create.

Find out more in the Complete Guide to Incident Management for Security and Facility Teams. 

It's the practice of managing every type of incident - security, health and safety, facilities, operational - through a single platform rather than separate tools. Unified incident management means your teams share the same data, follow the same processes, and see the same picture. It eliminates the silos that slow response down and make it hard to spot patterns across your operation.

It gives your security team a structured way to log, escalate, and investigate every event — from a suspicious sighting to a full security breach. Zinc integrates with CCTV, access control, and alarm systems, so incidents can be raised automatically or manually, with all relevant evidence attached. Every response is tracked, every decision is logged, and the data builds over time to help you identify trends and prevent recurrence.

Zinc covers more than 100 pre-configured incident types across security and crime, health and safety, facilities and property, alarms and sensors, and emergency response. Every category can be customised - or you can build your own - to match the language and structure your operation already uses.

Yes. The Zinc mobile app supports offline reporting - your team can log incidents in full even without a signal. Everything syncs automatically the moment connectivity is restored, so no data is lost and no report gets duplicated.

Incident management sits at the centre of the Zinc platform. Every incident record connects directly to the Daily Occurrence Book, Case Management, Mass Notification, Patrol Management, and more. That means a single incident can trigger an alert, generate a task, escalate into an investigation, and feed into your dashboards - without anyone having to re-enter data across systems.

To explore the full Zinc platform, click here.

Yes - Zinc is built for complexity at scale. You can run one consistent platform across dozens of sites, with site-specific configuration where you need it. Portfolio-level dashboards give leadership visibility across all locations, while each site team sees only what's relevant to them.

Every action taken in Zinc is logged automatically - who reported it, who responded, what was done, and when. That creates a tamper-proof audit trail that supports internal governance, regulatory audits, insurance claims, and legal review. Zinc also helps teams enforce SOPs and EOPs, ensuring every incident is handled consistently and in line with policy.

Incident management covers the initial reporting, escalation, and response to an event. Case management takes over when an incident requires deeper investigation - gathering evidence, logging involved parties, managing a structured workflow, and producing a formal resolution report. In Zinc, the two are directly linked: any incident can be escalated into a case with a single click, without losing any of the original record.

To find out more about Case Management, click here.

Most teams are up and running within weeks, not months. Zinc is cloud-hosted and configurable without development resource - your account team handles setup, configuration, and training as part of onboarding. The platform is designed to be intuitive from day one, so adoption tends to happen fast.

Yes. Zinc helps organisations build and evidence the operational preparedness that Martyn's Law requires - structured incident response procedures, documented drills and evacuations, auditable logs of security events, and clear escalation paths for high-threat scenarios. If you're working towards compliance, our team can walk you through how Zinc maps to the standard.

You are In safe hands

  • ISO 27001 & Cyber Essentials
  • G-Cloud Government Framework Approved
  • Crown Commercial Service - CCS
  • Google Partner
  • AWS - Amazon Web Services Secure Hosting Infrastructure
  • SIA - Security Industry Authority
  • OWASP - The Open Worldwide Application Security Project
Request
Case Study