Compliance activities & patrol management

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Proof of presence & security patrols

Proactive security and safety management for organisations involve comprehensive measures implemented before incidents occur to prevent, mitigate, and respond effectively to potential risks. By adopting a proactive approach, organisations can significantly enhance their security and safety measures, mitigating risks and ensuring a safer environment for their people and locations.

Proof of presence & security patrols involves the supervision and coordination of pre-defined activities to ensure effective monitoring and protection of a specific area. Effective patrol management is critical for maintaining security, deterring incidents, and responding promptly to potential threats or anomalies within a designated area or property.

Key benefits

  • Simple to use and intuitive, providing trusted proof that a person was at a given location at specific times.
  • Scheduling: It involves planning and scheduling patrols to cover designated areas at specified times, ensuring optimal coverage and visibility.
  • Route Planning: Determining patrol routes based on risk assessments and optimising them for efficiency to cover the entire area effectively.
  • Communication and coordination: Facilitating communication among patrol teams, security personnel, and control centres to relay information, receive updates, and coordinate responses efficiently.
  • Verification: Implementing verification like location tracking, QR, Barcode or NFC to enhance patrol checkpoint verification/confirmation, accuracy, effectiveness, data collection, and reporting.
  • Monitoring and supervision: Overseeing patrols to ensure patrols are conducted as scheduled and any late returning can be dealt with swiftly to safeguard individuals.
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Visible presence assures stakeholders, enhancing compliance, trust and safety perceptions among community members.

Patrols deter potential threats by signalling an active, monitored presence, reducing risk and identifying issues early.

Proactive scheduled measures, including patrols, prevent incidents by addressing risks before they escalate.

Controlled operations ensuring systematic coverage, efficient resource use, and effective incident management.

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Creation of unlimited checkpoints assigned to a site/location.

Add a custom checkpoint name, description.

Upload any reference images to support the checkpoint and identify the location.

Selection of checkpoint verification with the options of geo-location, image/META, NFC and Barcode.

Self scanning of NFC tags to auto link the tag to the checkpoint.

Plot the checkpoint on a map to pin point the location of the checkpoint.

Enter a risk description to log any risks the user needs to be aware of i.e. poor lighting, steep steps etc.


Create routes with a custom name and description.

Add checkpoint actions that are required when the checkpoint is verified.

Link checkpoints together in an order and provide a ‘group’ of checkpoints that are required during a scheduled visit.

Select if the route is a 'step-by-step' where it needs to be completed chronologically or 'random' where they can be completed in any order.

Add a route timeline and select a tolerance time (+/-) for allowancing and alerting purposes.


Create a schedule by entering a custom name and selecting the route.

Entering the date and time of when the patrol or activity is required to start.

Select if the patrol repeats - repeat daily, weekly, monthly and yearly ongoing or custom with a specific end date or after a number of occurrences.

Assign the patrol to an individual or leave blank for self-assignment from the app.

Add any additional instructions and any additional documents.

Select if a risk assessment is required prior to commencing the activity - add a risk assessment summary & upload a document(s).

Conduct patrol or proof of presence activity

Access and conduct activities using our Verify App - available on Android.

Access the schedule in list and calendar views on both the Command platform and the Verify App.

Self assign a patrol activity from the list of unassigned patrols.

View the scheduled route with supporting information, accept the risk assessment (if required) and start the activity.

Verify the arrival at a checkpoint with the allocated verification (options of geo-location, image/META, NFC and Barcode).

Report an incident during the patrol.

Complete any assigned actions when verification of a checkpoint has been made.

Automated status with complete, partially complete or missed options (actions or checkpoints).

Automated notifications (see: "Automated Notifications")

Trigger notification when - overdue, reassigned, incident occurs, incomplete actions, missed checkpoints and overdue completion.

Patrol analysis (see: "Dashboards & Analysis")

Search - powerful filtering facility & advanced filtering that allows users to customise search criteria, filter & interrogate data sets.

Operational live lists and statistics to provide key statistics on the progress of verified activities.

- Pending - all, ready, overdue, declined, reassigned, suspended, abandoned, disabled/cancelled.

- Started - all, in progress, started early or late, with incidents, incomplete actions, missed checkpoints, overdue completion.

- Completed - all, no issues, with incidents, early, late, incomplete actions, missed checkpoints.

Data restrictions - management and control over user access & permissions defining which user group can access and manage.

Export - export the patrol details in a CSV format or print the details.

Frequently Asked Questions

Completing patrols is crucial for several reasons, aligning closely with the principles of deterrence, assurance, proactive measures, and controlled operations in security management

In essence, completing patrols is fundamental to effective security operations, serving not only as a cornerstone of preventative measures but also as a critical component of a comprehensive strategy to maintain safety, provide assistance, and manage risks.

  1. Crime Prevention: Regular and complete patrols act as a deterrent to criminal activities. The visibility of security personnel or evidence of their recent presence can make a location less attractive to potential offenders.
  2. Immediate Response: By completing patrols, security personnel can respond swiftly to emergencies, suspicious activities, or incidents. This timely intervention can prevent situations from escalating, potentially saving lives and reducing property damage.
  3. Safety Assurance: Regular patrols provide assurance to employees, residents, or visitors that their environment is being monitored for safety. This can improve individuals' sense of security and well-being.
  4. Risk Identification: During patrols, security staff can identify and address potential risks or hazards before they lead to incidents. This proactive approach to risk management can prevent accidents and ensure a safer environment.
  5. Compliance and Enforcement: Completing patrols helps in enforcing rules and regulations within a property or area, ensuring compliance with safety standards and legal requirements.
  6. Documentation and Evidence: Patrols allow for the documentation of incidents, activities, and observations. This information can be vital for investigations, legal proceedings, and planning future security measures.
  7. Customer Service: In many settings, security personnel on patrol also provide customer service, assisting with directions, information, or even first aid, thereby enhancing the overall experience of those in the area.
  8. Operational Efficiency: Completing patrols as planned ensures that security resources are used efficiently, with coverage optimized to address identified risks and historical incident patterns.

Patrols, a key element in security operations, come in various formats tailored to meet specific objectives and environmental needs.

Each patrol type has its strengths and is chosen based on specific security needs, the size and nature of the area to be patrolled, the level of interaction desired with the public, and the resources available to the security team. Often, a combination of these patrol types is used to create a comprehensive security strategy.

Here’s a look at the different types:

  1. Fixed (Static) Patrols: These involve security personnel stationed at a specific location or checkpoint to monitor and control access, observe activities, or protect assets. They remain in one place and are ideal for guarding entrances, high-value areas, or sensitive locations.
  2. Foot (Walking) Patrols: Security officers patrol an area on foot, providing a visible presence that deters criminal activity. This approach is effective for navigating through crowds, conducting detailed inspections, and interacting with the public or employees in settings like malls, campuses, and residential complexes.
  3. Mobile Patrols: Conducted in vehicles, mobile patrols cover larger areas more quickly than foot patrols. They're used for monitoring extensive properties like industrial parks, warehouses, and large campuses. These patrols can respond swiftly to incidents and check on multiple sites or perimeters efficiently.
  4. Bicycle Patrols: Offering a balance between the range of mobile patrols and the approachability of foot patrols, bicycle patrols are fast and flexible, ideal for parks, urban centers, and areas with limited vehicle access. They enhance visibility and allow for rapid response while being eco-friendly.
  5. Segmented Patrols: This approach divides a larger area into smaller segments or zones, with patrols assigned to specific segments. It ensures thorough coverage and allows security personnel to become familiar with their assigned areas, improving their ability to detect anomalies.
  6. Random Patrols: Patrols are conducted at unpredictable times and routes to avoid creating patterns that could be anticipated by potential offenders. This unpredictability makes it difficult for criminals to plan around security patrols.
  7. K-9 Patrols: Utilizing trained security dogs, K-9 patrols are effective for detecting drugs, explosives, and providing a strong deterrent to criminal activity. They are particularly useful in crowd control, search and rescue operations, and tracking.
  8. Technology-Assisted Patrols: Incorporating technology, such as drones or surveillance vehicles equipped with cameras and sensors, these patrols can extend the reach and effectiveness of traditional patrols. They are useful for monitoring hard-to-reach areas, conducting surveillance in sensitive or dangerous locations, and gathering detailed visual information.

While the requirement for security patrols isn't universally mandated across all settings, there are circumstances and sectors where they become a necessity.

The mandate for patrols in these facilities is typically rooted in the need to protect people, assets, and sensitive information, as well as to comply with regulatory and insurance requirements. The specific regulations and standards dictating the need for patrols can vary significantly by country, state, and even municipality, reflecting the diverse security challenges and priorities of different regions.

  1. Critical Infrastructure: Facilities deemed critical for national security or public welfare—such as utilities, telecommunications, transportation hubs, and government buildings—may be legally required to maintain regular security patrols to safeguard against terrorism, sabotage, and espionage.
  2. Public Safety: In certain jurisdictions, public venues such as stadiums, arenas, and concert halls are required by law or local ordinances to implement security measures, which can include patrols, to ensure the safety of attendees. This is especially true for large-scale events.
  3. Construction Sites: Regulations may mandate security measures, including patrols, to prevent theft, vandalism, and unauthorised access, especially when hazardous materials or equipment are present.
  4. Financial Institutions: Banks and other financial institutions often face regulatory requirements to implement robust security measures, potentially including patrols, to deter robberies and protect sensitive customer information.
  5. Healthcare Facilities: Hospitals, nursing homes, and pharmacies, given their role in public health and the sensitivity of their operations, may be required to have security patrols to protect patients, staff, and controlled substances.
  6. Government Buildings: Facilities housing critical government functions or personnel often require patrols to ensure the integrity of operations and the safety of public officials and citizens.
  7. Residential Complexes: Some housing regulations require patrols or a security presence in apartment complexes or gated communities to enhance safety and respond to incidents.
  8. Occupational Safety and Health Regulations: Workplaces with hazardous materials, valuable assets, or vulnerable populations might be legally obligated to conduct security or safety patrols to comply with occupational health and safety standards.
  9. Commercial Real Estate: Shopping centers, office buildings, and entertainment venues, particularly those that attract large crowds, may have patrols as part of their security measures to comply with local safety ordinances or insurance requirements.
  10. Public Transportation: Airports, train stations, and bus terminals often require security patrols to prevent terrorism, ensure passenger safety, and protect infrastructure.
  11. Industrial and Manufacturing Sites: Facilities with valuable machinery, hazardous materials, or intellectual property might need patrols to prevent theft, espionage, and ensure regulatory compliance with safety standards.
  12. Cultural and Historical Sites: Museums, historical landmarks, and art galleries often require patrols to protect valuable artifacts and exhibits from theft or vandalism.
  13. Insurance: Insurance companies may require businesses to implement specific security measures, including patrols, as a condition for coverage. Failure to comply can result in denied claims or policy cancellations.
  14. Environmental and Wildlife Protection: Areas requiring environmental protection or wildlife reserves may have legal requirements for patrols to prevent poaching, dumping, or other illegal activities.
  15. Educational Institutions: Schools, colleges, and universities may be required by law or educational policies to provide a safe environment for students and staff, necessitating security patrols.

A proof of presence / patrol management platform, while primarily designed to streamline and enhance the efficiency of patrols, can be leveraged in a variety of other use cases beyond traditional security tasks.

By leveraging the core functionalities such as task scheduling, real-time tracking, and reporting—organisations across various sectors can enhance operational efficiency, ensure compliance, and improve service delivery. This adaptability showcases the platforms' potential beyond security, serving as a comprehensive tool for operational management.

These platforms often incorporate features like real-time communication, GPS tracking, incident reporting, and task management, making them versatile tools for different operational needs:

  1. Facility Maintenance and Inspection: Patrol management platforms can be used to schedule, track, and report on routine maintenance checks and safety inspections of buildings and facilities. This ensures that any issues are promptly identified and addressed, maintaining operational efficiency and safety standards.
  2. Cleaning Services Verification: In environments where cleanliness is critical, such as hospitals, hotels, and office buildings, proof of presence ensures that cleaning staff complete their rounds, maintaining high standards of hygiene and contributing to health and safety.
  3. Health and Safety Compliance: In industries where health and safety regulations are stringent, such platforms can facilitate compliance checks and audits. They can help in documenting adherence to safety protocols, conducting risk assessments, and managing corrective actions for any non-compliance found.
  4. Asset Management: For businesses with extensive physical assets across different locations, these platforms can assist in inventory checks and monitoring the condition of assets. This use case is particularly relevant for organisations managing large inventories, machinery, or equipment in the field.
  5. Visitor Management: For facilities that receive a high volume of visitors, proof of presence can track visitor movement, ensuring they remain within authorised areas, thereby enhancing site security.
  6. Quality Control: In manufacturing or production environments, patrol management software can be adapted for quality control inspections. Inspectors can use the platform to schedule inspections, document findings, and flag issues for follow-up, ensuring product quality and compliance with standards.
  7. Environmental Monitoring: For organisations involved in environmental conservation or compliance, patrol management platforms can track and document environmental inspections, wildlife observations, or pollution assessments. This data can be vital for regulatory compliance and environmental protection efforts.
  8. Event Management: During large public events, these platforms can coordinate the deployment of staff for crowd control, emergency response, and coordination of services. They enable real-time communication and response, improving event safety and attendee experience.
  9. Emergency Equipment Checks: Regular checks of emergency equipment (e.g., fire extinguishers, AEDs, and emergency exit signs) can be verified through proof of presence, ensuring readiness in case of an emergency.
  10. Logistics and Supply Chain Management: Companies can use these platforms to monitor the movement and delivery of goods, ensuring that logistics operations are executed as planned. This can help in identifying delays or issues in the supply chain promptly.
  11. Public Services: For municipalities or public service organisations, patrol management software can help in coordinating street cleaning, snow removal, and other public maintenance tasks, ensuring efficient service delivery and public satisfaction.
  12. Customer Service and Field Service Management: Businesses providing on-site services can use these platforms to manage field service technicians, track service calls, and ensure timely and effective customer service.
  13. Retail Stock Checks: Retail operations can use proof of presence to ensure that employees are conducting regular stock checks, helping to maintain accurate inventory levels and reduce the risk of stockouts or overstocking.
  14. Compliance Auditing: In industries subject to strict regulatory requirements, proof of presence can document compliance with operational protocols, such as safety checks and procedural audits, thereby avoiding fines and legal issues.


Yes, there's a difference between proof of presence and patrol management, although they are closely related and often work together within security and facility management operations. Understanding the distinction is crucial for implementing effective security strategies.

Proof of Presence

Proof of presence is a verification method used to confirm that a person, typically a security guard or maintenance personnel, has physically visited a specific location at a certain time. It's fundamentally about authentication and documentation, ensuring that designated checkpoints or areas within a facility, property, or designated route have been physically checked or inspected as required. Proof of presence can be achieved through various technologies like NFC, QR codes, GPS tracking, or biometric verification. The primary aim is to verify and record the presence of personnel at critical points to meet security, safety, maintenance, or compliance requirements.

Patrol Management

Patrol management, on the other hand, encompasses a broader scope of planning, executing, monitoring, and analysing patrol operations. It involves scheduling patrols, defining patrol routes, assigning personnel, and ensuring that patrols are conducted efficiently and effectively. Patrol management also includes the strategic aspects of patrol operations, such as determining the frequency of patrols, the specific objectives for each patrol (e.g., checking for safety hazards, ensuring doors are locked, observing for suspicious activities), and the deployment of resources. Modern patrol management often leverages software and technology to optimise patrol routes, schedule patrols, and analyse patrol data to improve security and operational efficiency.

Relationship and Integration

While proof of presence is a component of patrol management, serving as the means to verify that the patrol objectives are met, patrol management is the overarching framework that guides how patrols are planned, executed, and reviewed. Integrating proof of presence into patrol management systems allows organisations to ensure accountability, enhance security and safety protocols, and make informed decisions based on the data collected from patrol activities.

In summary, proof of presence focuses on the verification of individuals being at specific locations, whereas patrol management deals with the broader strategy and execution of patrol operations. Together, they form a comprehensive approach to security and facility management, ensuring not only that personnel are where they need to be but also that patrols are carried out in a strategic, efficient manner.


Zinc work in partnership with the most trusted names in the industry and accredited with ISO27001, Cyber Essentials and Secured By Design. The platform is highly secure utilising military-grade AES 256 encryption for data at rest and TLS for data and transport.

Zinc is approved for use within Government Category 1 Responders and approved with government frameworks including G-Cloud 13 and Vertical Applications Framework (Lot 5 - Blue Light Services). Staff hold SC clearance (Government secret & monitored top secret access) and are also SIA vetted.

From a compliance perspective, Zinc uses the Risk Ledger platform for our standardised, security-led Supplier Assessment Framework (SAF). The standardised framework maps to ISO27001, Cyber Essentials, the NIST Cybersecurity Framework & the NCSC Cyber Assessment Framework. We cover compliance with key security certifications, ensure all relevant company policies are in place, check that major data protection legislation is being followed and explore technical controls for corporate networks, cloud environments and secure software development.

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